Employment positions for Education Support Officers:

The College warmly invites expressions of interest from individuals interested in joining our vibrant team in various capacities:

• Learning Support Staff: Whether seeking casual or ongoing roles, your passion for education and supporting students is valued.

• Administration Staff: Whether your availability is for casual shifts or you're seeking a more permanent position, your organisational skills are appreciated.

• While there may not be immediate openings, we encourage proactive applicants to submit their application forms along with a CV and a cover letter outlining their career aspirations. We recognize that unforeseen opportunities may arise, and we welcome the chance to consider qualified candidates for such positions.

FTE 1.0 experienced Information Librarian 

12-Month Parental leave cover position. Category B.

About the Role

The primary responsibilities of the Information Librarian are to support the Information Learning Centre in the provision of service, materials and resources offered to staff and students at the College. This role will ensure that professional contact with the public is positive and welcoming and promotes the College Ignatian Ethos.

Key duties and responsibilities

• Collaborate with the ILC Manager and “Read On” coordinators to promote, implement, and review the “Read On” literacy reading program.
• Guide students and teachers in selecting appropriate reading materials, utilising a variety of book reviews, websites, and other tools.
• Collaborate with the ILC Manager to promote and integrate information and digital literacy across the curriculum, including research strategies, material evaluation, and bibliography creation.
• Develop and maintain LibGuides to support curriculum programs, and co-plan or co-deliver learning units with teachers.
• Stay informed about new technologies, teaching pedagogies, and future directions in library services within a school setting.
• Work with the ILC Manager to manage and promote the ILC and ILC websites and ensure resource accessibility on the College Learning Management System.
• Collaborate with the ILC Manager to maintain a well-balanced collection of print, digital, audio-visual, and equipment resources to meet the needs of staff and students.
• Assist with cataloging and processing resources for the ILC collection, while liaising with staff and students to ensure effective utilisation of ILC resources.

General Duties and responsibilities

• Report directly to the Information Learning Centre Manager.
• Maintain collegial and professional relationships with colleagues.
• Contribute to a safe work environment and adhere to all workplace safety policies and procedures.
• Support the Information Learning Centre Manager and collaborate with other staff members.
• Maintain current certification in Level 2 First Aid, Anaphylaxis, and Asthma.
• Complete the Mandatory Reporting e-learning module annually.
• Participate in an annual professional review and support a culture of performance and development.
• Adhere to all College policies as outlined on the College intranet.
• Perform any other duties as directed by the Learning Centre Manager, Deputy Principals, or Principal.

Key skills

• High Level of competency with information technology.
• Well-developed customer service and interpersonal skills with the ability to relate well with young people.
• Demonstrated ability in the provision of effective information services, including familiarity with digital services.
• Knowledge of equipment, materials and processes used in a library environment.
• Demonstrate practices that reflect current educational directions in teaching and learning.
• Demonstrated knowledge of Youth Literature
• Self-motivated and able to use the initiative to work both independently and as part of a team.
• Demonstrated strong and effective technology skills, the ability to integrate and promote to staff and students and a proactive approach to new technologies and their implementation, preferably in a Mac environment.
• Knowledge and context of the curriculum within the school environment.

Point Of Contact: Human Resource Manager: hr@ignatius.vic.edu.au

Applications (inclusive of cover letter, resume and College Employment Application Form) close 4.00pm Friday, 11 October 2024. 

Finance and Administration Manager

About the Role

The Finance and Administration Manager is a key role responsible for overseeing financial operations and administrative functions within the school. This position ensures efficient resource management, compliance with policies, and alignment with the school’s mission.

Reports to: Business Manager

Direct Reports: Accounts payable / Accounts receivable / Reception staff / Payroll

Administration

• Manage and lead the reception team, in presenting highly professional, welcoming, and helpful service that clearly demonstrates the values of the College in the Saint Ignatius tradition.
• Effectively plan and manage the various administration projects and procedures, meeting deadlines and ensuring quality of outcome.
• Oversee the First aid office and services provided by the College.
• Review and develop office systems and procedures in conjunction with the Business Manager.
• Management of College Archives.

Financial Management

• Oversee Account Receivable function, ensuring the integrity of debtor and billing processes, ongoing monitoring and reporting, to minimise the loss of income from debtors. Oversee bus services and conveyance reporting.
• Oversee the Accounts Payable function, ensuring the integrity of all payments to creditors in accordance with agreed vendor terms.
• Oversee Camp and Excursion Funding (CSEF)
• Preparing and entering monthly journals in adherence to the guidelines provided by MACS.
• Quarterly reconciliation of General Ledger Accounts including bank accounts and credit cards.
• Liaise with stakeholders to manage the camp/curriculum and capital budgets.
• Ensure the timely and accurate completion of all Government, statutory and tax obligations for submission by the Business Manager. Specifically, monthly BAS and Fringe Benefit Tax (FBT) return.

Payroll

• Oversee the payroll function in accordance with agreed employment terms and conditions and including all salary packaging, superannuation, WorkCover premium and other reporting obligations.
• Sign off on payroll reports and payments.
• Implement appropriate controls around payroll changes.

Other requirements & qualifications

• Valid Working with Children Check
• Valid National Police Record Check every 5 years.
• Mandatory reporting – compliant certificate annually
• Level 2 First Aid
• Experience in School finance and administration is desirable but not essential
• CA/CPA is desirable but not essential

Applications (inclusive of cover letter, resume and College Employment Application Form) close 4.00pm Friday, 20 September 2024.

Point of Contact: Human Resource Manager: hr@ignatius.vic.edu.au

FTE 1.0 experienced Risk and Compliance Manager. Category C, ongoing.

About the role:

This role focuses on delivering high-level Risk Management, Legislative Compliance, and Occupational Health & Safety (OHS) support. The key responsibilities include overseeing compliance systems, emergency management, VRQA compliance, and policy management, while ensuring the workplace adheres to current safety standards. The position is a key member of the OHS committee, College Administration Team, and emergency management teams.

Work collaboratively with the College Executive team to assess the impact of any legislative changes to the College’s operations and strategic objectives.

Prepare a regular report, at the end of each Term for the Principal and Executive Team on OHS and compliance and risk management.

Establish and implement the procedures for the prompt reporting and investigations of all injuries, accidents and near misses.

Coordinate internal safety audits (e.g. room inspections) under the direction from the Business Manager, assists with external safety audits (WorkSafe Inspectors), notify WorkSafe of reportable incidents.

Reports to: Business Manager

Child (Safeguarding)

Work with the Deputy Principal (Students) to review the College’s current Child Safety practices against legislative requirements and development of recommendations.

Ensure compliance with child safety standards and assist in guiding a child safe organisation Review current policies and recommend updates as required.

Compliance and Policy (CompliSpace)

• Take responsibility for the central administration and management of the College’s CompliSpace software. Ensure that CompliSpace is effectively and efficiently implemented and used.
• Investigate and provide direction in all compliance related matters and ensure that the College is compliant in all areas.
• Advise Executive of changes in regulations or legislation which effect compliance or College policies
• Use functions of CompliSpace’s Assurance platform to deliver fit for purpose reports.
• Pursue a continuous improvement framework to enhance policies and risk management practices in the College and coordinate the ongoing development of risk and compliance policies and procedures.
• Identify compliance requirements and reporting of compliance and breaches and trends in conjunction with the College Executive Team
• Manage the development, implementation, documentation and dissemination of relevant policies, procedures, processes, controls and guidelines to promote compliance and reduce risk across the College.
• Work with Deputy Principals to review and personalise policies and procedures using CompliSpace and MACS
• Ensure policy and procedures are updated and reviewed systematically.
• Release policies once ratified.
• Publish updates on school website where appropriate.
• In conjunction with the Deputy Principals, provide staff with training associated with compliance as required.
• Record and ensure that compliance training has been completed (e.g. mandatory reporting, child protection, asthma and anaphylaxis, OHS, bullying and harassment and First Aid)
• Manage and maintain accurate staff learning modules through CompliLearn
• Conduct appropriate audits to ensure compliance with College policies and procedures and the relevant legislative framework.
• Maintains documentary evidence of compliance.
• Ensure the College is up to date with VRQA requirements.
• Provide regular reports to Business Manager and notify of incidents or concerns.
• Identify privacy data breaches.
• Ensure compliance capabilities and performance are factored into contracts with external suppliers.

Emergency Management

• Maintain an updated version of the notifications/maps and training of the Emergency Management Plan/Procedures for regular Emergency evacuations and the follow up review of the process.
• In consultation with the Business Manager and Emergency Planning Committee, ensure that the Emergency Management Plan is reviewed, updated and promulgated annually.

Governance Compliance

Ensure that all policies and procedures meet the VRQA minimum standards including:

• School Governance
• Enrolment
• Curriculum and Student Learning
• Student Engagement and Wellbeing
• Student Pathways
• Staff Employment and Human Resources Management
• School Infrastructure
• Financial Management
• ICT Management
• Risk Management
• Commonwealth Requirements

MACS and CECV Compliance obligations

Monitor MACs communications to ensure that all relevant stakeholders are notified of any updates and change in policies are made as required.

OHS

• Attend OHS committee meetings.
• Ensure staff receive appropriate OHS induction.
• In conjunction with the OHS committee, regularly review and update the Risk Register to ensure the College appropriately manages all recognised and reported risks.
• Identify and facilitate OHS training and instruction requirements, e.g. training staff re such things as manual handling, prevention of slips, trips and falls, ladder safety and ergonomics.
• Liaise with various departments such as Maintenance, Science, Technology, Art, Food Tech etc. to ensure all College equipment is well maintained (regular maintenance documented) and safe to use.
• Monitor and review overall effectives of the College’s OHS program.
• Liaise with WorkSafe as required in relation to incident reporting, site visits etc.
• Participate as required in the resolution of OHS issues.
• Liaise with the HSR/s about OHS matters.

Induction and Working with Children

• With the Director of Community Engagement, ensure all volunteers are appropriately inducted and keep record of their working with children registration.
• With the Site & Infrastructure and Facilities Manager, establish, develop and maintain records of site induction of contractors, consultants along with their working with children record.

Risk and Incident Management

• Work with Site & Infrastructure and Property Manager to ensure implementation of regular safety checks and reviews of buildings and grounds.
• Maintain a College Risk register and provide input on risk issues as well as provide advice to stakeholders concerning overall risk areas.
• Deliver Risk Management and Risk Assessment training.
• Ensure Safe Work Method Statements (SWMS) are in place, reviewed and used by staff and contractors as part of creating a culture of workplace safety.
• Oversee the effective online capture of reportable incidents (including, but not limited to complaints, compliance breaches, workplace injuries and near misses, fraud and corruption incidents, environmental incidents etc)
• With the Site & Infrastructure and Property Manager, ensure that the cyclical “Maintenance Schedule” is being adhered to, including the documentation of Essential Services safety inspections and other items on a regular basis in line with government protocols e.g. electrical testing and tagging (six monthly checks), lighting and air conditioners, safety walk through, annual safety checks of roof anchor points, fume cupboards, cut-off switches, and that Safety Data Sheets are regularly revised and up to date in all areas
• Assist and monitor the completion of risk assessment of school activities both internal and external of the school, which will also include interstate and overseas excursions, along with other school activities, e.g. sport, curriculum related, music, P & F functions, information evenings, tours of the school, VET and VCEVM activities, building and construction and dealing with difficult people.
• Monitor change in activities to ensure risk and change are considered for camps, incursions, excursions etc.
• Liaise with the off-campus activities coordinator to ensure all such activities comply with safety requirements.

WorkCover and Return to Work

• Assist with the development of Return-to-Work Plans for injured staff where appropriate.
• Work with Payroll Officer and Accounts Payable re incident, reporting, compliance, leave, salary reimbursements, accounts to be paid, notification of incident, required documentation, (claims, certificate of compacity), Return to Work Plans etc.
• Ensure that the OHS implications arising from WorkCover claims are addressed.
• The Business Manager is the Return-to-Work Officer

Key Skills

• Proven administrative experience.
• Excellent judgement/problem solving skills.
• Commitment to promoting Saint Ignatius College
• Commitment to excellent customer service
• Strong oral and written communication skills
• Level 2 First Aid
• Collaborative team member with the ability to work with a variety of stakeholders as required.
• Proficient computing skills in Microsoft Office,
• Excellent judgement/problem solving skills.
• Ability to treat sensitive material with confidentiality.
• Excellent organisational and time management skills
• Enjoyment of, and ability to relate to young people.
• Reliability and strong time management skills
• Flexibility with hours/days when required – some out of hours work will be required as a part of this role.

Category “C” Hours 8.15 to 4.30 pm Monday - Friday (38hrs/week)

Applications close 4.00pm Friday, 20 September 2024.

Point of Contact: Human Resource Manager: hr@ignatius.vic.edu.au